General Manager Operations and Administration – Gurgaon (Sohna Road) – Work from Office – Full Time – 10 to 15 Years

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We are hiring a General Manager – Operations and Administration (Office Admin and Operations Head) in Gurgaon, Haryana. The role suits an Admin and Operations Head, AGM Operations, Accounts and Admin Manager or General Affairs Manager who can run office operations, accounts, finance, purchase and administration for the India entity of a global engineering group.

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The company delivers turnkey industrial engineering projects for leading automotive manufacturers in India and overseas. This is the first senior hire for its India office: you will run the back office end to end, advise overseas leadership on Indian rules and practices, and build a small accounts, purchase and admin team.

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POSITION SNAPSHOT

• Job title: General Manager – Operations and Administration (Office Admin and Operations Head)

• Location: Sohna Road, Gurgaon (Gurugram), Haryana – work from office, travel to customer sites as needed

• Experience: 10 to 15 years, with at least 3 years heading an office or business unit

• Employment type: Full time, permanent

• Working days: 6-day week, Indian working hours (5-day week candidates also considered)

• Reports to: India Director and overseas group leadership

• Team: Accounts executive, purchase executive and admin support (to be hired)

• Industry: Turnkey engineering / EPC / capital equipment / automotive

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KEY RESPONSIBILITIES

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Operations management

• Run day-to-day operations of the Gurgaon office and support project teams working at customer sites across India

• Plan and coordinate site logistics: travel, accommodation, transport, tools and material movement for site crews

• Set up operating processes, approvals, MIS and monthly reporting to the overseas headquarters

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Accounts and finance

• Oversee bookkeeping, accounts payable, accounts receivable, bank operations and month-end closing

• Manage GST, TDS and other statutory filings with the external CA; coordinate the statutory audit

• Prepare budgets, cash-flow forecasts and project cost tracking

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Purchase and vendor management

• Run purchasing of fabrication, bought-out items, consumables and services for projects and the office

• Build and manage the vendor base: quotations, negotiation, purchase orders, delivery follow-up and payments

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Office administration and compliance

• Manage facilities, assets, IT, security, insurance and the travel desk

• Track company-law, tax, labour and local compliance; advise overseas leadership on Indian rules and practices

• Act as the local point of contact for authorities, landlords and service providers

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People management

• Lead and build the admin team (accounts, purchase and admin executives); set goals and review performance

• Work closely with the HR executive on headcount planning and onboarding

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REQUIRED SKILLS

• 10 to 15 years in operations management, accounts and office administration

• At least 3 years heading an office, branch or business unit

• Hands-on knowledge of Indian accounting, GST, TDS, statutory compliance and audits

• Purchase, procurement and vendor management experience

• Clear spoken and written English; comfortable reporting to an overseas headquarters

• Graduate (B.Com, BBA or B.Tech); MBA or CA-Inter preferred

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PREFERRED INDUSTRY EXPERIENCE

• Turnkey engineering, EPC, capital equipment, fabrication or automotive supplier companies

• Indian subsidiary of a foreign (Japanese, Korean, South-East Asian or European) company

• Setting up a new office, branch or young entity in India

• Some technical or project exposure (helpful, not essential)

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SOFT SKILLS

• Hands-on and organised; comfortable doing the work while building the team

• Practical communicator who can explain Indian practices to overseas colleagues

• High integrity in handling money, vendors and approvals

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FREQUENTLY ASKED QUESTIONS

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What does a General Manager – Operations and Administration do in this role?

They run the India office end to end: operations, accounts and finance, purchase and vendors, office administration and compliance, and they lead a small admin team.

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Where is this job located?

Sohna Road, Gurgaon (Gurugram), Haryana. It is a work-from-office role with travel to customer sites in India when needed.

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How much experience is required?

10 to 15 years in operations, accounts and administration, including at least 3 years heading an office or business unit.

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Does this role include HR?

No. A separate HR executive handles HR operations. The General Manager works with them on headcount planning and onboarding.

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Which backgrounds fit best?

Admin and Operations Heads, AGM Operations, Accounts and Admin Managers and General Affairs Managers from engineering, EPC, capital equipment or automotive companies, especially Indian subsidiaries of foreign companies.

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What are the working days?

A 6-day week on Indian working hours. Candidates who prefer a 5-day week are also considered.

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HOW TO APPLY

Apply on this page, or send your CV to hello@savannahr.com with the subject “GM Operations and Administration – Gurgaon”.